Users Roles & Permissions

EmpowerGPT provides flexible user management with distinct roles designed to support organizational structure, security, and collaboration needs. Each user type has specific permissions that dictate what they can access and perform within the platform.

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Organizational Roles

Organizational roles govern who can manage users, configure the platform, and control system-wide settings. These roles are assigned at the organization level and define administrative authority rather than content-level access.

✔ Full access	+ Partial / limited access	✘ No access

User Management

Permission	Organization Owner	Organization Admin	Workspace Admin
Create / deactivate user accounts	✔	✔	✘
Assign roles to users	✔	✔	+
Appoint Workspace Administrators	✔	✔	✘
Invite users into a workspace	✔	✔	✔
Create & manage user groups	✔	✔	✘
Assign account types to users / groups	✔	✔	✘

Platform & Workspace Settings

Workspace & Content Access

Organization Owner

Highest Privilege Level

The Organization Owner holds the highest level of authority within EmpowerGPT. This role encompasses all permissions of the Organization Administrator and extends further with exclusive platform-wide capabilities that no other role possesses.

Key capabilities

• All Organization Administrator permissions, inherited in full.

• Global access to every workspace across the organization — without needing to be explicitly invited or assigned.

• Global access to all content uploaded or linked within EmpowerGPT, regardless of workspace boundaries.

• Ultimate override authority for any platform-wide configuration or access control.

This role is typically held by the primary account holder or the executive responsible for the organization's EmpowerGPT deployment.

Organization Administrator

Platform-wide administrator

The Organization Administrator is the custodian of the organization's EmpowerGPT environment. With the highest administrative access below the Organization Owner, this role is responsible for overseeing the setup and ongoing maintenance of the entire platform.

Key capabilities

• Create and deactivate user accounts across the organization.

• Assign roles to users and appoint Workspace Administrators.

• Configure global settings that affect all workspaces and users.

• Create and manage user groups for streamlined permission assignment.

• Assign account types to individual users or groups.

• Access and configure any assigned workspace.

Workspace Administrator

Workspace-scoped administrator

Workspace Administrators are pivotal in managing the day-to-day operations of their respective workspaces. Appointed by an Organization Administrator, they handle everything needed to keep a workspace running smoothly.

Key capabilities

• Configure workspace settings including naming conventions, privacy settings, and access controls.

• Create and manage collections and folders within the workspace.

• Invite users into the workspace and set specific permissions for each.

• Moderate user access to ensure appropriate interaction with workspace content.

• Maintain the integrity and organization of documents and folders.